Executive Administrative Assistant job in Simi Valley, CA
Simi Valley, CA CorTech LLC
| Job Ref: | 376098 |
| Employer: |
CorTech LLC |
| Job Type: | Contract |
| Salary and Benefits: | 40-45/Per Hour |
| Remote: | No |
Location |
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| City: | Simi Valley, CA |
| Post Code: | 93063 |
| Map: |
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Description |
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Position Summary: The Executive Assistant / Administrative Assistant provides high-level administrative, organizational, and operational support to division leadership and staff. This role is responsible for managing schedules, coordinating meetings and travel, preparing communications and reports, supporting division-level processes, and ensuring daily administrative activities run efficiently and professionally. Responsibilities: · Provide administrative support to division leadership and staff, including calendar management, meeting coordination, correspondence, and follow-up tracking. · Schedule and coordinate meetings, including preparing agendas, materials, presentations, minutes, and action items. · Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense reporting. · Prepare, edit, and format documents, reports, presentations, spreadsheets, and internal communications. · Support division events, leadership meetings, employee communications, and special projects. · Maintain confidential files, records, organizational charts, distribution lists, and department documentation. · Process purchase requisitions, invoices, expense reports, and other administrative transactions as required. · Serve as a professional point of contact for internal teams, external visitors, customers, and vendors. · Coordinate onboarding activities, office supplies, facility requests, and general administrative needs for division staff. · Track deadlines, project milestones, compliance items, and recurring reporting requirements. · Identify opportunities to improve administrative processes, communication flow, and office efficiency. · Handle sensitive and confidential information with discretion and professionalism. Qualifications: · Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams. · Excellent written and verbal communication skills. · Strong organizational skills with the ability to manage multiple priorities and deadlines. · High level of professionalism, discretion, attention to detail, and follow-through. · Ability to work independently, anticipate needs, and proactively solve problems. · Experience with travel booking, expense reporting, purchasing systems, or ERP tools preferred. Education & Experience: · High school diploma or equivalent required; associate or bachelor?s degree preferred. · 5+ years of administrative support experience, preferably supporting senior leaders or a division-level team. | |
ref: (376098)
11 days ago
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