Sr Executive Assistant job in Tempe, AZ
Vacancy has expired
Tempe, AZ CorTech LLC
| Job Ref: | 347286 |
| Employer: |
CorTech LLC |
| Job Type: | Contract |
| Salary and Benefits: | 45.00/Per Hour |
| Remote: | No |
Location |
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| City: | Tempe, AZ |
| Post Code: | 85281 |
| Map: |
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Description |
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CorTech is seeking to hire a Sr Executive Assistant for our client in Tempe, AZ! Pay rate: 45.00 Job Description: Not all duties are listed: ? Previous job experience as an administrative, office management or executive assistant ? Excellent written and verbal communication skills ? Maintaining comprehensive and accurate records ? Performing minor accounting duties ? Organizing meetings, including scheduling, sending reminders, and ordering catering when necessary ? Ordering supplies and keeping inventory. ? Answering phone calls in a polite and professional manner ? Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department ? Managing the executive?s calendar, including making appointments and prioritizing the most sensitive matters ? Higher profile person ? Security background would be helpful ? More substantial office presence and executive-facing presence ? Manual process for entering visitors, which will be very intensive (up to 100) per day ? Salary increase starting at $100K Schedule: ? 8-hour shift ? Day shift ? Monday to Friday The purpose of this position is to provide a wide range of business operations administrative and general support duties of a highly responsible and confidential nature to executive leadership. ? Drafts confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties. ? Creates, maintains, and/or updates various databases. ? Extrapolates, analyzes, and presents data for management information reporting purposes. ? Serves as a liaison between executives, internal management, employees, clients, and visitors as required. ? Reviews incoming correspondence via paper or email, lead initiative to determine appropriate action required. ? Leads and monitors issues for appropriate follow up. ? Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments. ? Plans, coordinates, and supports meeting and conferences. ? Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned. ? Assists with processing department financial data as it relates to budgets, accounts payable, and generating various financial queries and reports. ? Administers the department/business unit record keeping system; updates various department/business unit records and publications; ensures that department/business unit files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release. ? Other duties may be assigned. ? No formal supervisory responsibilities in this position. ? Provides informal assistance such as technical guidance, and/or training to coworkers. ? Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. ? Errors in judgment may cause short-term and long-term impact to co-workers and supervisor. Requirements: ? High school diploma or general education degree (GED) required. Associate degree (AA) or equivalent from two- year college or technical school preferred. ? Minimum of six years (6 yrs) of related experience and/or training. ? Min of 2 years of supporting an executive level. ? Excellent written and verbal communication skills. Strong organizational and analytical skills. ? Ability to provide efficient, timely, reliable and courteous service to customers. ? Ability to effectively present information. ? Requires knowledge of financial terms and principles. ? Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. ? Ability to comprehend, analyze, and interpret documents. ? Ability to solve problems involving several options in situations. ? Requires intermediate analytical and quantitative skills. ? Advanced skills with Microsoft Office Suite required. ? Requires in-depth knowledge of company operations, policies, and procedures. ? Must have a strong command of the English language and excel in the areas of spelling, grammar and punctuation. | |
ref: (347286)
1052 days ago
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