Sr Administrative Assistant job in Nashville, TN
Vacancy has expired
Nashville, TN CorTech LLC
| Job Ref: | 347622 |
| Employer: |
CorTech LLC |
| Job Type: | Contract |
| Salary and Benefits: | 30.00/Per Hour |
| Remote: | No |
Location |
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| City: | Nashville, TN |
| Post Code: | 37203 |
| Map: |
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Description |
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CorTech is seeking to hire a Sr Administrative Assistant for our client in Nashville, TN! Benefits Available! Weekly Pay! $30.00/Hour Shift: M-F 8 AM - 5PM ONSITE JOB SUMMARY: To provide administrative support to the assigned department, primarily supporting the Senior Vice President. GENERAL RESPONSIBILITIES: (The essential responsibilities and accountabilities of this position including interactions with other departments and outside vendors, if applicable.) Coordinate Senior VP?s calendar, schedule meetings/events on their behalf and assist in coordination of various team meetings/events Serve as primary contact for department guests and assist with meeting planning, including making arrangements for meeting rooms, refreshments, AV equipment, etc., as needed, and facilitate inquiries into department by all constituents Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire set up, etc. Code and coordinate all invoices through the approval process, working closely with company accounting function Maintain copies of all invoices and statements within vendor files, e.g., publishers, vendor discount partners, affiliates, etc. Prepare month end reports and submit time usage for Kronos Coordinate monthly communications with leaders, employer clients, and others, as directed Develop and maintain accurate team/directors/employer contact lists, including addresses (email & physical), phone numbers, etc. Provide general administrative support, including creating labels for packages/letters to be mailed and ensuring parcel drops, making copies, filing, answering phones, delivering mail, sending faxes, drafting and typing correspondence, etc. Assist with vendor relations program, including research/investigation of vendor credibility, prospective vendors, initial phone contacts, maintenance of vendor database and disposition files, vendor contracts and correspondence, and information about cross-branding opportunities. Track members obtained through designated vendor programs (if applicable) Assemble and keep track of monthly performance reports from department managers for executive leadership Assimilate and record designated member and participant statistics and reports and maintain in an orderly and accessible place Prepare information packets for prospective members, affiliates, vendors, etc. Develop and maintain filing system for department correspondence Assist with proofreading and editing department documents Order supplies for department; monitor associated expenses in relation to the budget Arrange leader travel as needed, including booking and creating itineraries. Prepare expense reports upon request Assist with presentations for the board, key clients, and prospects, including assembling sales packages Assist other departments with needs, as directed Demonstrate a mature approach and commitment to work Adhere to Code of Conduct, HIPAA guidelines, and member confidentiality of PHI Perform other duties as required by management Adheres to all company policies, procedures and business ethics codes and ensures they are communicated and implemented within customer clinics and programs. EXPERIENCE: (Minimum relevant work experience for successful job performance.) Less than 1 year 1-3 years Other preferred/required experience 3-7 years More than 7 years EDUCATION:(Minimum formal academic training which typically provides the knowledge and skills necessary for successful job performance. High School Graduate/Equivalent College Graduate preferred SPECIAL QUALIFICATIONS: (Required licenses, certificates, specific skills, personal traits, e.g., RN, CPA, 90 wpm typing, detail orientation.) Proficiency in Microsoft Office suite, including WORD, Excel, PowerPoint Working knowledge and capabilities associated with internal software programs. | |
ref: (347622)
957 days ago
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