Administrative Assistant job in Nashville, TN
Vacancy has expired
Nashville, TN CorTech LLC
| Job Ref: | 366337 |
| Employer: |
CorTech LLC |
| Job Type: | Contract |
| Salary and Benefits: | 27.00/Per Hour |
| Remote: | No |
Location |
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| City: | Nashville, TN |
| Post Code: | 37203 |
| Map: |
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Description |
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JobsRUs.com is seeking to hire an Administrative Assistant for our client in Nashville, TN! Benefits Available! Weekly Pay! 3 Month Contract Pay Rate - $27/hr 1st Shift: Monday-Friday, 8am-5pm Job Description Performs diversified clerical duties for executives, management and staff within the Case Management offices while maintaining a professional environment. To assist the Vice President of Case Management and Performance Improvement as needed and backup the Administrative Assistants for Performance Improvement. DUTIES include but are not limited to: Outlook calendar management for the Vice President and Assistant Vice Presidents for Case Management and backup PI Admin Assistants Greeting guests Answering phones Assist making travel arrangements through Concur for VP and AVPs Complete expense reports through Concur for VP and AVPs Planning and scheduling meetings Consolidating status reports Provide administrative support to the department including document preparation and record management Coordinates communication flow within the team and the department via telephone, email and intranet Maintains supplies and equipment to meet team needs Organize and coordinate small and large meetings with various degree of complexity (outside location, travel, food, WebEx and logistics) Ability to manage multiple projects with multiple owners at one time KNOWLEDGE, SKILLS & ABILITIES: Adaptability ? Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures. Build Strategic Working Relationships ? developing and using collaborative relationships to facilitate the accomplishment of work goals Building Trust ? Meets commitments. Communicates information upwards accurately even when the information is bad news. Coaching ? Providing timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem Communication ? Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. Continuous Learning ? Actively identifying new areas for learning. Contribution to Team Success ? Actively participating as a member of a team to move the team toward the completion of goals. Decision Making ? Identifying and understanding issues, problems and opportunities; comparing data from different sources to draw conclusions. Energy ? Consistently maintaining high levels of activity or productivity; sustaining long working hours when necessary; operating with vigor, effectiveness, and determination over extended periods of time. Stress Tolerance ? Maintaining stable performance under pressure or opposition (such as time pressure or job ambiguity); handling stress in a manner that is acceptable to others and the organization. Work Standards ? Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed. Valuing Diversity ? Accepting and leveraging the capabilities, insights, and ideas of all individuals. Communication - communicates clearly and concisely, verbally and in writing Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations Interpersonal skills - able to work effectively with other employees and external parties PC skills - demonstrates proficiency in Microsoft Office applications and others as required Policies & Procedures - demonstrates knowledge and understanding of organizational policies, procedures and systems Basic skills - able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately Required Skills Supporting 3-4 Group Vice Presidents Calendar management with Outlook Travel management with Concur Expense management with Concur Meeting coordination and ordering/maintaining supplies EDUCATION: High School Graduate required Associates or Bachelor degree in business administration is preferred QUALIFICATIONS: Five (5) plus years of administrative experience required Prior experience with executive level support Knowledge of general management principals Ability to handle confidential information appropriately Proficient at Microsoft Word, Excel, Outlook and Power Point Microsoft Project and Access a plus High degree of flexibility required Good interpersonal skills Good organizational skills Displays extraordinary customer service skills in person, telephone and written communications Ability to multi-task and work independently with minimum supervision Detail oriented Proven ability to work in a fast paced, high stress environment is essential Ability to effectively communicate CERTIFICATE/LICENSE: Certified Administrative Professional (CAP) designation through the International Association of Administrative Professionals is preferred | |
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